Project Description

“If quality is your claim, it should be reflected in your external data traffic.”

EDI is pure efficiency

For the majority of companies, data traffic with other branches, companies, suppliers and customers is crucial. Purchase orders, invoices, transmission reports, import and export notifications, consignment notes, transfers, design specifications and, for example, health insurance claims. So is is staggering that so much of this communication is still done on physical, paper documents, particularly in an era when the buzzwords are faster, more efficient, cheaper and better. Using the paperless, digital highway is the logical solution. Despite this, many companies still traditionally communicate using paper documents, even though the advantages of EDI, or Electronic Data Interchange, are apparent and numerous.

Effective data transfer

EDI is the acronym for Electronic Data Interchange and is a general term for electronic data transfer. EDI enables organisations to share documents quickly, accurately and efficiently with other systems, people and market players. EDI brings all the advantages associated with modern information technology to your organisation. In a nutshell, the advantages of EDI all relate to speed, accuracy and cost savings at various levels. Reason enough to examine this in more depth!

Advantages:

  • It takes just seconds to send a digital document: sending paper documents takes days
  • Digital documents do not involve people, so the margin of error is zero. No incorrect information is ‘added’
  • The document doesn’t end up in an in-tray or have to wait for someone who is in a meeting, or even worse, on holiday
  • The recipient has immediate access to the data
  • The sender receives an immediate response

“The result is a win-win situation, shorter cycle times, lower overheads and fewer errors.”

EDI is:

Super-accurate

When EDI is used, data is not added as part of every action

  • Electronic data originates from a checked and approved database
  • Irrespective of the format, transfer does not present difficulties and can be recovered quickly and easily
  • If used by different parties, new information can be added, but existing data cannot be edited

Cost-effective

EDI is a responsible way of dealing with your time, people and money.

  • Save on data entry, document handling, paper, courier services and storage space
  • Fewer errors means higher profits
  • Immediate savings by reducing order and delivery times and stock management
  • Faster invoicing and improved cash flow deliver immediate financial benefits

Customer service

EDI offers significant and logical operational benefits for business partners.

  • Boost cooperation by making good agreements with business partners regarding commercial procedures, data transfer and communication methods
  • Add extra service through accurate, rapid transmission based on correct and complete data
  • Gain insight into customer, supplier and distributor behaviour – i.e. transport performance and product availability

Curious how EDI can improve your data transfer?

Contact us here >

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